How to choose the right wedding venue for your big day?

WEDDING WONDERS

White Interior Decorated with Garlands
The Famous Gisborough Hall in England

How to choose wedding venue for your big day? I got you!


Let’s learn all the tips and tricks to find what fits you best!

With more than 10+ years of experience as a wedding photographer, it is essential to Emerald Photo UK that couples find their perfect wedding venues because it makes the difference in their wedding photos if it’s unique. It is connected to their personality and style. We must examine various factors to find the place for your wedding day. Let’s look at these now!

What are the top 10 questions you must answer when choosing your wedding venue?

1. How many wedding guests to expect?
2. Are you thinking of an outdoor or indoor location?
3. How much is your budget?
4. When are you planning to get married?
5. Would you like to work with a wedding planner?
6. Would you like to organise a wedding portrait session in the exact location?
7. Are you planning to spend the night there? Is it necessary to accommodate your guests there or nearby?
8. Is there any alternative solution for unpredictable weather conditions?
9. Are they offering in-house catering?
10. Is organising the ceremony and reception at the same place possible?

1. How many wedding guests to expect?

Of course, it does matter whether you organise a small wedding of a few guests or more than 150 people. That’s why make sure to find out how much capacity the venue you’ve chosen has, as the number of people you can invite will be limited accordingly. 

So you can think about it in two ways: either you know in advance how many people you can expect on the big day, or you are sure of the location and limit the number of guests depending on this (e.g. if you are planning an intimate barn wedding).

2. Are you thinking of an outdoor or indoor location?

You should be aware that both types of wedding planning have advantages and disadvantages. This is essential since if an outdoor wedding is planned, many factors have to be organized differently than, for example, for an indoor wedding. Of course, it will be different if we intend to arrange only the ceremony outdoors or the whole wedding.

Since you can’t predict the weather in England, it’s best to have an alternative option if it still rains on the big day. Perhaps the best organization for these is if a tent is also provided for the site.

wedding venue with green
colourful setup for a wedding event in Budapest

3. How much is your budget?

This is quite a decisive starting point for wedding planning and in how to find the venue. It is best to determine how much we can spend on the wedding itself in the first phase of planning since this is the starting point for everything. If we have selected the budget, it is better to place the different service providers in order of importance and calculate their respective budgets accordingly. This is different for everyone.

For some people, appearance is the most important thing. Thus, more emphasis will probably be placed on flowers, decor, choosing the location and other accessories. For others, the importance of memories is everything. To do this, you will put more emphasis on the essential things that are related to memories. These include, for example, the selection of music for the ceremony and the party, the perfect selection of atmospheric elements, and the perfecting of the speeches given at the ceremony.

4. When are you planning to get married?

All year seasons have a unique atmosphere for those wishing to get married. Of course, this also depends on the individual, as some much prefer the bubbly, active summer months when couples can mostly hold outdoor weddings and even larger pool parties. And some want a much more relaxed and less fast-paced intimate winter wedding. 

Some see the wonderfully romantic atmosphere in the blossoming tree and wish for a spring wedding, or those who love the orange and red colour, wonderfully coloured leaves and nature and want to organise an autumn wedding.

halloween wedding table set up with pumpkins in Bristol , Square Club

Photo: Emerald Photo UK, at Square Club, Bristol

5. Would you like to work with a wedding planner?

There are many advantages to entrusting a wedding organiser with the execution of the whole or only part of the wedding. A wedding organiser will save you from unnecessary stress, such as coordinating everything with the venue and the various wedding suppliers. 

Of course, some couples prefer to organise everything themselves, but if you need help, ask a wedding planner; you won’t regret it! It will make the organisation more manageable and take a lot of stress off your shoulders.

The wedding planner takes care of everything, from the first moment you start organising your wedding day to your presence on the big day. Searches for wedding venues and service providers manage everything and give advice.

wedding venue with huge windows

white table setup in a beautiful venue

6. Would you like to organise a wedding portrait session in the exact location?

It is worth considering where we want to plan the wedding portrait photo session. After all, a wedding venue organized in a beautiful environment offers the ideal opportunity to take truly unique and unrepeatable photos of the couple.

I recommend that couples choose a location for their wedding and their wedding portrait session location that reflects them the most and suits their style. For this reason, taking these photos at their wedding venue is recommended.

However, it is essential to pay attention to one thing and plan it since if we prepare it on-site, the couple will have to leave the guests for about half an hour to a maximum of an hour. In this case, we need a person who can keep the company together until then, or we must plan a program for this opportunity that will keep people busy.

minimal style wedding portrait session

Photo: Emerald Photo UK

7. Are you planning to spend the night there? Is it necessary to accommodate your guests there or nearby?

If we have a more extensive wedding guest list, in many cases, the guests may come from far away. In this case, we should expect that they will not want to drive or travel home for hours in the middle of the night, but it is much more practical if they can even book a hotel in the given venue or a nearby one.

At the same time, you may also come from far away, for example, when planning a destination wedding. In this case, it is worth considering that all the guests must be accommodated somewhere for the night. 

8. Is there any alternative solution for unpredictable weather conditions?

This is usually a vital question in choosing the right wedding venue. We must be prepared for rain if we want to hold a particular part of the wedding outside, even if it’s just the ceremony or the wedding portrait session. But one thing is for sure: don’t panic if it starts to rain on your big day. I also wrote an article about this possibility- How to take wedding photos in the rain?

From the point of view of the wedding venue, we should find out what options are offered, if the weather is not the most perfect for holding the ceremony outside, for example. They often have interior spaces to keep these parts of the wedding. Still, it is better to ask about the venue at the beginning to ensure that everything will be smooth if we face unpredictable weather conditions.

9. Are they offering in-house catering?

This is also a fundamental question regarding choosing the right wedding venue. This question needs to be answered in many ways. The most important positive of in-house catering for your wedding is that everything is at hand. Whatever you need or need to change can be arranged faster than having the meal placed from miles away.

At the same time, which venue provides in-house catering usually has beverage packages, making planning easier.

how to choose your wedding venue

10. Is organising the ceremony and reception at the same place possible?

This is a perfect opportunity to save time during the day. At the same time, it also provides an opportunity not to drag guests from A to B.

In this way, the events will run much more smoothly, the day will be less stressful, and everyone will be able to switch off much more, if not for the different programs being in constant motion at various locations.

Szalai Eszter, contact with the owner of Emerald Photo UK portrait

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Choosing the right wedding venue is significant in your wedding planning journey. It sets the tone for your big day and creates the backdrop for your memories. At Emerald Photo UK, we understand the importance of this choice and are here to help.

With our extensive experience in wedding photography, we’ve seen a wide array of venues and can offer valuable insights to aid in your decision. We’re ready to assist with tips, advice, and inspiration if you’re navigating the exciting yet daunting task of selecting your ideal wedding venue.

Are you struggling to decide on a venue or need some insider tips? We’re just an email away. Contact us for personalized advice based on our vast experience in various wedding locations.

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