ACTIVE INFORMATION COLLECTION
Like many Web sites, this site actively collects information from its visitors by permitting you to communicate directly with us via e-mail and feedback forms. Some of the information you submit may be personally identifiable information (that is, information that can be uniquely identified with you, such as your full name, address, e-mail address, phone number, and so on).
At each information collection point, you will be informed what information is required and what information is optional.
PASSIVE INFORMATION COLLECTION
As you navigate through a Web site, certain information can be passively collected (that is, gathered without your actively providing the information) using various technologies and means, such as Internet Protocol addresses, cookies, Internet tags, and navigational data collection.
This site may use Internet Protocol (IP) addresses. An IP Address is a number assigned to your computer by your Internet service provider so you can access the Internet and is generally considered to be non-personally identifiable information because, in most cases, an IP address is dynamic (changing each time you connect to the Internet), rather than static (unique to a particular user’s computer). We use your IP address to diagnose problems with our server, report aggregate information, determine the fastest route for your computer to connect to our site, and administer and improve the site.
“Session” cookies are temporary bits of information that are erased once you exit your Web browser window or turn your computer off. Session cookies are used to improve Web site navigation and collect aggregate statistical information. This site uses session cookies.
“Persistent” cookies are more permanent bits of information placed on your computer’s hard drive and stay there unless you delete the cookie. Persistent cookies store information on your computer for several purposes, such as retrieving certain information you have previously provided (e.g., passwords), helping to determine what areas of the Web site visitors find most valuable, and customizing the Web site based on your preferences. This site does not use persistent cookies.
“Internet tags” (single-pixel GIFs, clear GIFs, invisible GIFs, and 1-by-1 GIFs) are smaller than cookies and tell the Web site server information such as the IP address and browser type related to the visitor’s computer. This site does not use Internet tags.
“This site uses navigational data. Navigational data” (“log files”, “server logs”, and “clickstream” data) are used for system management, to improve the content of the site, for market research purposes, and to communicate information to visitors. The information collected for these purposes is the IP address requested on the web page.
USE AND DISCLOSURE OF INFORMATION
If you provide personally identifiable information to this site, we may combine such information with other actively collected information unless we specify otherwise at the point of collection. We will take reasonable measures to prevent personally identifiable information from being combined with passively collected information unless you consent otherwise.
For the purposes set out above, we may disclose your information to Emerald Photo UK worldwide, inside and outside the European Economic Area. We always demand that those parties to whom we transfer data adhere to the same security procedures that we follow ourselves, even if the party is located in a country outside the European Economic Area, which by law does not provide the same level of protection as countries within the European Economic Area.
In addition, we will make full use of all information acquired through this site that is not in personally identifiable form.
ACCESS AND CORRECTION
To keep your personally identifiable information accurate, current, and complete, please get in touch with us as specified below. We will take all reasonable steps to update or correct personally identifiable information in our possession that you have previously submitted via this site.
We adhere to security measures to protect your personally identifiable information as you transmit your information from your computer to our site and to protect such information from loss, misuse, and unauthorised access, disclosure, alteration, or destruction. However, it would help if you remember that no Internet transmission is ever 100% secure or error-free. In particular, e-mails sent to or from this site may not be secure, and you should take special care in deciding what information you send to us via e-mail. Moreover, where you use passwords, ID numbers, or other special access features on this site, it is your responsibility to safeguard them.
You acknowledge and agree that we shall not be responsible for any unauthorised use, distribution, damage or destruction of personal data, except to the extent we are required to accept such responsibility by the Data Protection Act 1998.
LINK(S) TO OTHER WEBSITES
1. What information is being collected?
1.1 – We collect information before, during and after you book with Emerald Photo UK and use any of our services. This includes:
• Names, Addresses and Contact Information of the person(s) placing an order with us.
• Names, Addresses and Contact Information of the person(s) using our services.
• Names (and, in some cases, ages and gender) of all photoshoot participants.
• Details and notes taken throughout a photo session or service provided to help us remember conversations during and details of your session.
1.2 – If you email or send us messages via social media, these messages are stored within our email system or social media accounts. These messages are stored for as long as practicable to allow us to provide you with better future services.
2. Who is collecting the data?
2.1 – This data is being collected by Emerald Photo UK, Filton Avenue, Bristol, BS7 0LH. We use password-protected data management software to hold our data.
3. How is it being collected?
3.1 – The majority of our data is collected directly from you. Whether you fill out a form for us online or tell us face to face via the telephone, e-mail or message.
3.2 – In some cases, data may be given to us by a third party. If somebody purchases a voucher for you – they will usually give us your name and details to allow us to process their order and provide our service to you.
4. Why is it being collected?
4.1 – Most of the data we collect is solely to provide you with a service you have ordered or had ordered for you.
4.2 – Some of the data we collect is to help provide you with a better customer service experience.
4.3 – We are legally required to collect and store certain information relating to any order you place with us.
5. How will it be used?
5.1 – Emerald Photo UK will use the data we collect to enable us to provide our services and products to you.
5.2 – Contact data (e-mail addresses) may be used to send you direct offers from Emerald Photo UK about upcoming promotions or newsletters. These can be unsubscribed at any time.
5.3 – Emerald Photo UK may internally analyse data for business and forecast purposes.
6. Who will it be shared with?
6.1 – We take your privacy very seriously. We do not sell your data to third-party organisations. There are a few scenarios where some of your data may be shared with third parties to allow us to provide our services to you. These include:
• Delivery and Postage Service Providers to allow us to send you documentation and orders you have placed. (Information shared includes Name, Address and, in some cases, e-mail address / mobile number)
• Manufacturers (our printing labs) if we send an order directly to you from a lab. (Information shared includes Name, Address and, in some cases, e-mail address / mobile number)
• Law Enforcement and Legal Requirements – we will provide data to law enforcement agencies if issued with a court order to do so.
7. How will this affect you?
7.1 – We collect, store and process your data in such a way that should have no adverse effect on you as an individual.
8. How long is the data stored?
8.1 – Most data we collect is stored indefinitely. This is to allow us to provide a better service to you as a customer if you contact us again.
8.2 – We are legally obliged to store some data for a minimum amount of time, for example, sale order records, payment records etc.
9. Access to stored data.
9.1 – If you have any questions about the data we hold about you, please feel free to contact us. As well as trying to help you directly.
9.2 – You may request a copy of any data we store about you – and we will comply with any requests as per the guidance of the Information Commissioner’s Office.
10. More information.
10.1 – If you want any clarification on how we collect, store or process your data, please get in touch with us directly.
10.2 – If you would like further information on the legal guidelines we operate within or have any concerns about how we use your data, please check the ICO’s website at https://ico.org.uk
11. Our Details
11.1 – Emerald Photo UK owns and operates this business.
11.2 – Our principal place of business is at 423 Filton Avenue, Bristol, BS7 0LH
11.3 – You can contact us in writing at the above address or by email.